Privacy Policy

Last updated: 8 September 2026

VDM Biz Dev respects your privacy and is committed to protecting your personal information. This privacy policy explains how we collect, use and protect your information when you visit https://www.vdmbizdev.co.uk/ or contact us through the website.

1. Who we are

VDM Biz Dev is operated by Vincenzo Di Matteo, a sole trader.

For the purposes of UK data protection law, Vincenzo Di Matteo, trading as VDM Biz Dev, is the data controller responsible for your personal information.

If you have any questions about this privacy policy or how your personal information is handled, please contact:

Email: vin@vdmbizdev.co.uk
Contact page: https://www.vdmbizdev.co.uk/contact

2. Information we collect

Information you provide to us

When you complete an enquiry form, contact us by email or otherwise communicate with us, we may collect:

  • Your full name

  • Your email address

  • Your telephone number

  • Whether you represent a production company or work as a freelancer

  • Your company name, where applicable

  • Details of your enquiry

  • Any other information you choose to provide

  • Records of our correspondence with you

Please avoid including sensitive personal information in an enquiry unless it is necessary.

Information collected automatically

When you visit the website, certain technical information may be collected automatically, including:

  • Your IP address

  • Browser and device type

  • Operating system

  • Pages visited

  • The date, time and duration of your visit

  • Referring websites or links

  • General website usage and interaction information

  • Approximate location derived from your IP address

  • Information used to distinguish genuine visitors from automated activity

This information may be collected through cookies and similar technologies, including Google Analytics and Google reCAPTCHA.

3. How we use your information

We may use your personal information to:

  • Receive, assess and respond to enquiries

  • Contact you about your enquiry

  • Arrange calls, meetings or consultations

  • Provide information about our services

  • Take steps towards entering into a contract

  • Provide services under an existing contract

  • Maintain appropriate business and correspondence records

  • Understand how visitors use the website

  • Monitor and improve the website, its content and performance

  • Detect spam, fraud, abuse and automated activity

  • Maintain the security and proper operation of the website

  • Comply with legal, regulatory, accounting and tax obligations

  • Establish, exercise or defend legal claims

We will not use information submitted through an enquiry form to send unrelated marketing communications unless you have agreed to receive them or another lawful basis applies.

4. Our lawful bases

UK data protection law requires us to have a lawful basis for using personal information.

Depending on the circumstances, we may rely on:

  • Legitimate interests: To respond to enquiries, communicate with prospective clients, operate and improve the website, prevent spam and misuse, protect the business and maintain appropriate records.

  • Contract: When processing is necessary to take steps at your request before entering into a contract or to provide services under an existing contract.

  • Consent: Where you have actively agreed to a particular use of your information, including the use of non-essential analytics cookies.

  • Legal obligation: Where we need to retain or use information to comply with the law.

Where we rely on legitimate interests, we consider whether our interests are proportionate and whether they unfairly affect your privacy rights.

You may withdraw your consent at any time. Withdrawing consent does not affect the lawfulness of processing carried out before consent was withdrawn.

5. Contact forms

The website uses contact forms created using WordPress and Elementor.

When you submit a form, the information you provide may:

  • Be sent to us by email

  • Be stored securely within the website’s WordPress administration area

  • Be processed by the website’s hosting and email-service providers

  • Be checked by Google reCAPTCHA to help prevent spam and automated submissions

We use this information to review and respond to your enquiry and to maintain an appropriate record of our communication.

Please do not submit confidential or sensitive personal information unless it is necessary for your enquiry.

6. Google Analytics

We use Google Analytics to understand how visitors use the website. Google Analytics may collect information about:

  • The pages you visit

  • How you arrived at the website

  • How long you spend on the website

  • Your interactions with the website

  • Your device and browser

  • Your approximate geographic location

  • Your IP address or information derived from it

We use this information to understand website performance and improve the experience we provide.

Google Analytics cookies will only be activated after you provide consent through the website’s cookie controls. You can reject analytics cookies or withdraw your consent at any time through the website’s cookie settings.

Google may process information on servers outside the United Kingdom. Where this happens, appropriate legal safeguards will be used to protect the information.

For more information, please see Google’s Privacy Policy.

7. Google reCAPTCHA

We use Google reCAPTCHA v3 to protect the website and its forms against spam, abuse and automated submissions.

reCAPTCHA works in the background and may collect technical information about your device and interaction with the website. This may include:

  • Your IP address

  • Browser and device information

  • Referring URL

  • The date and time of your visit

  • Mouse movements and other interaction information

  • Cookies placed by Google

  • Information about your use of other websites or services where Google is present

Google uses this information to assess whether an interaction is likely to have been made by a person or an automated system.

We use reCAPTCHA on the basis of our legitimate interests in protecting the website, preventing spam and maintaining the security of our services.

Information collected through reCAPTCHA is processed by Google and may be transferred outside the United Kingdom. Google’s use of this information is governed by its Privacy Policy and Terms of Service.

8. Cookies

Cookies are small files placed on your device when you visit a website.

The website may use:

  • Strictly necessary cookies, required for security and the proper operation of the website

  • Analytics cookies, used to understand how visitors interact with the website

  • Security cookies or similar technologies, used by Google reCAPTCHA to detect spam and automated activity

Where consent is legally required, non-essential cookies will not be activated unless you accept them.

You can accept, reject or manage non-essential cookies through the website’s cookie banner or cookie settings. You may also block or delete cookies through your browser settings, although doing so may affect how some parts of the website operate.

Further details about individual cookies, their providers, purposes and durations should be available through the website’s cookie settings or separate cookie policy.

9. Google Fonts

Fonts used on this website are hosted locally on our website server.

This means that your browser does not need to connect to Google’s servers to download these fonts. We do not share your IP address or other information with Google solely as a result of displaying these locally hosted fonts.

10. Who we share information with

We may share personal information with carefully selected providers where necessary to operate the website and business, including:

  • Purple Beagle Digital, which provides website hosting, maintenance and technical support

  • Hostinger, which supplies the underlying website-hosting infrastructure

  • Google, which provides Google Analytics and Google reCAPTCHA

  • Email and communication-service providers

  • Professional advisers, including accountants, insurers or legal advisers

  • Public authorities, regulators or law-enforcement bodies where disclosure is legally required

These providers may only process information as necessary to provide their services and must handle it securely and lawfully.

We do not sell or rent your personal information.

11. International transfers

Some service providers, including Google and Hostinger, may process or store information outside the United Kingdom.

Where personal information is transferred internationally, steps will be taken to ensure an appropriate level of protection is in place. This may include relying on:

  • A UK adequacy decision

  • The UK International Data Transfer Agreement

  • The UK Addendum to approved contractual clauses

  • Another legally recognised transfer safeguard

12. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

As a general guide:

  • Enquiries that do not lead to a client relationship will normally be retained for no longer than 24 months after the last communication.

  • Contact-form submissions stored within WordPress will normally be retained for no longer than 24 months, unless they relate to an ongoing client relationship.

  • Information connected with clients and services may be retained for the duration of the relationship and afterwards where required for tax, accounting, contractual or legal purposes.

  • Google Analytics data will normally be retained for no longer than 14 months.

  • Security records may be retained for as long as reasonably necessary to investigate and prevent misuse.

  • Information may be kept for longer where necessary to resolve a dispute, establish or defend a legal claim or comply with a legal obligation.

Information that is no longer required will be securely deleted or anonymised.

13. How we protect your information

We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.

These measures may include:

  • Secure website hosting

  • Access controls and password protection

  • Website and software updates

  • Security monitoring

  • Spam and automated-activity protection

  • Secure backups

  • Limiting access to people who need the information

However, no website or internet transmission can be guaranteed to be completely secure. You should take care when deciding what information to send online.

14. Your data protection rights

Depending on the circumstances, you may have the right to:

  • Ask for a copy of the personal information we hold about you

  • Ask us to correct inaccurate or incomplete information

  • Ask us to delete your personal information

  • Ask us to restrict how we use your information

  • Object to processing based on legitimate interests

  • Withdraw consent where processing relies on consent

  • Ask us to transfer certain information to you or another organisation

  • Complain about how your information has been handled

These rights are not absolute and may be subject to legal exemptions.

To exercise your rights, email vin@vdmbizdev.co.uk.

We may need to request information to verify your identity. We will normally respond within one month.

15. Complaints

If you are concerned about how we use your personal information, please contact us first so that we have an opportunity to investigate and resolve the matter.

You also have the right to complain to the Information Commissioner’s Office:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: https://www.ico.org.uk/

16. Third-party websites

The website may contain links to websites operated by other organisations. We are not responsible for the privacy practices or content of external websites.

You should review the privacy policy of any external website you visit.

17. Children’s information

This website and its services are intended for business users and are not directed at children.

We do not knowingly collect personal information from children through the website. If you believe that a child has provided personal information to us, please contact us so that appropriate action can be taken.

18. Changes to this policy

We may update this privacy policy from time to time to reflect changes to the website, our services, the providers we use or legal requirements.

The latest version will be published on this page and the “last updated” date will be amended.